Court, Municipal, and License Clerks SkillsPACK

11-50 employees

Government & Public Administration

Other

Contract

In person

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Required skills

Processes applications for building permits, zoning variances, and other permits required by local ordinances
Evaluates information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses
Coordinates collections and prepares write offs
Tracks all citations daily to prepare monthly and annual reports
Processes expungements
Records case dispositions, court orders, or arrangements made for payment of court fees
Codes information on license applications for entry into computers
Conducts research to obtain information in the municipal archives upon request of public officials or private citizens
Answers inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines
Participates in the development of goals, objectives, Court systems, and procedures and updates resource materials
Conducts research of legal issues and drafting legislation or resolutions to be presented to the governing body
Records and maintains all vital and fiscal records and accounts
Trains other workers or coordinate their work, as necessary
Performs budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration
Works with the Municipal Court Judge, City Prosecutor, and City Attorney to revise and keep current all procedures and forms related to the Municipal Court
Performs general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments
Performs contract administration duties, assisting with bid openings or the awarding of contracts
Issues various permits and licenses, such as marriage, fishing, hunting, and dog licenses, and collect appropriate fees
Prepares, under the direction of the Judge or the City Prosecutor, court orders, supporting documents, and motions
Examines legal documents submitted to courts for adherence to laws or court procedures
Performs record checks on past or current licensees, as required by investigations
Coordinates responses to citizen complaints with other departments to ensure efficient resolution of issues
Performs administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment
Initiates appropriate actions of the Court following direction from the Judge
Coordinates victim assistance and restitution
Issues summons and warrants; and prepares and files appeals with Circuit Court
Questions applicants to obtain required information, such as name, address, or age, and records data on prescribed forms
Searches files and contacts witnesses, attorneys, or litigants to obtain information for the court
Coordinates or maintains office tracking systems for correspondence or follow-up actions
Verifies the authenticity of documents, such as foreign identification or immigration documents
Prepares meeting agendas or packets of related information
Prepares and issues orders of the court, such as probation orders, release documentation, sentencing information, or summonses
Enters all traffic citations and misdemeanors; prepares and maintains misdemeanor files
Prepares materials, correspondence, and legal documents for City Prosecutor
Prepares dockets or calendars of cases to be called
Participates in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results
Instructs parties about timing of court appearances
Answers questions or provides advice to the public regarding licensing policies, procedures, or regulations
Complies with federal, state and City laws, rules, and regulations
Issues public notification of all official activities or meetings
Responds to requests for information from the public, other municipalities, state officials, or state and federal legislative offices
Maintains the Municipal Court database
Serves as liaison with software company
Maintains municipal records such as birth certificates, marriage licenses, and property records
Serves as Law Enforcement Data System (LEDS) representative
Dispositions all cases
Ensures elections are conducted fairly, efficiently, and legally by working closely with other government agencies such as the registrar of voters, county clerk’s office, sheriff’s department, etc
Accepts payments of fines and processes daily deposit. Prepares contractual agreements for citizens needing an extension on their fine assessment
Plans or directs the maintenance, filing, safekeeping, or computerization of all municipal documents
Prepares documents recording the outcomes of court proceedings
Coordinates jury and bench trails and follows up on all bench probations and diversions
Records and edits the minutes of meetings and distributes to appropriate officials or staff members
Gathers, prepares, and distributes discovery to attorneys
Explains (without entering into the practice of law) alternatives open to defendants and provides them with information concerning their criminal cases, violations, and civil actions
Prepares ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed